Frequently Asked Questions about Emergency Preparedness in Our Schools


What is Emergency Management?

Emergency management is the processes taken to reduce injury and facilitate the help of emergency workers. Emergency management takes into account events before, during, and after a potential hazard.


What is the Incident Command System?


The Incident Command System (ICS) is a method for managing emergencies. It is a system where specific jobs are assigned to individuals. Each job is known to be needed in an emergency. All three schools and the SAU have ICS posts.

How can I stay informed?

Emergency information, when necessary, would be broadcast using a number of media. Parents are encouraged to listen to local radio and televisions stations. Information may also be posted on the district website. (www.sau73.org)


What is a parent reunification site?

If public safety officials require that a school building be evacuated, students and staff members will be safely transported by bus to a designated parent-student reunification site. Parents will be informed of the reunification location via the local media and through school resources. At the reunification site, students will be released to their parents/ or parent’s designee upon presentation of proper identification.


Why can’t I be given the evacuation and parent reunification locations ahead of time?

Gilford does not release this information for safety purposes.



Who can pick up my children?

Children will not be released to individuals who are not authorized on the student’s emergency card or who do not have written parent permission.

School officials will ask for identification before the child is released to the individual(s) in the permission note.




Can I contact my child?

Parents are asked not to call the school in emergency situations so phone lines can remain accessible for handling the specific situation.


What about my child’s medication?

The school nurse will take steps to ensure that your child receives his or her medication.



What are the Incident Command Posts and what do they do?


School Commander

The School Commander is solely responsible for emergency/disaster operations and shall remain at the Command Post to observe and direct all operations.


Operations Chief

The Operations Chief manages the direct response to the emergency/disaster which can include:

Site Facility Check/Security

Medical

Student Care

Student Release


Liaison Officer

The liaison officer is the point of contact for agency representatives from assisting organizations and agencies outside the school district and assists in coordinating the efforts of these agencies by ensuring the proper flow of information.

Public Information Officer(PIO)


The PIO acts as the official spokesperson for the school site in an emergency situation.


Site Facility Check/Security

Ensures that no action taken will endanger anyone.


Student Care Director

The Student Care Director ensures the safety of all students except those who are in the medical treatment area.


Medical

The Medical Team Leader is responsible for providing emergency medical response, first aid, and counseling. He or she informs the Operations Chief when the situation requires health or medical services the staff cannot provide and ensures that appropriate actions are taken in the event of deaths.


Logistics Chief

The Logistics Section is responsible for providing facilities, services, personnel, equipment, and materials in support of the incident.


Student Release

Ensures the reunification of students with their parents or authorized adult through separate Request and Release Gates.




Current Safety Measures


The Gilford School District continues to refine its emergency preparedness planning and to be vigilant about the safety of its students and employees. Over recent years the Emergency Preparedness Committee has spent considerable time and effort on various safety measures. Some of those efforts include:


  • Emergency Preparedness Training

  • Development of an Emergency Operations Plan

  • Strict visitor controls

  • Employee IDs

  • Security Cameras

  • School Resource Officers

  • Go Bags

  • Drills: Evacuation, Reverse Evacuation, Lock Down, Stay Put, and Drop and Cover, etc

  • Technologies for communication




Basic Drills


All emergencies require specific actions to be taken. These actions come down to five basic drills. Schools practice these drills throughout the school year so that like fire drills, the procedures become routine for students.


  1. EVACUATION- When all students and staff need to exit the building

  2. REVERSE EVACUATION- When students and staff are outside and need to return inside the building

  3. LOCK DOWN- When all students and staff need to stay in rooms and out of the halls

  4. DROP AND COVER- When students and staff need to take cover and reduce visibility

  5. SHELTER IN PLACE- When students and staff need to remain inside and the building needs to protect from outside and inside conditions.